Organisation

organisation

Plenary Strategic Board Steerin Committee Academia PAG Member States PAG Workin groups Chairmanship Secretariat

The Plenary comprises of the ERRAC members plus invited members of Academia and research institutions, Member States and the European Commission.

The ERRAC Plenary:

  • Ratifies the nomination of the ERRAC Chairmanship
  • Approves the Annual Report
  • Approves the Annual Plan, the work program for ensuing years
  • Proposes research and innovation development activities at European and Member State levels.
  • The Plenary shall be chaired by the ERRAC Chair person.

The Strategic Board is in charge of approving and monitoring the proper implementation of ERRAC strategy.

The Strategic Board is the highest decision-making body initiating the general policy of ERRAC according to its aims and mission. In addition, the Strategic Board will be the Strategic or Advisory (to be resolved) Council of the proposed Shift²Rail initiative.

The Strategic Board is comprised of:

  •  The ERRAC Chair and the 2 ERRAC Vice Chairs
  • 9 Senior Executives from the rail sector
  • 2 Senior representatives of rail users/customers for freight and passengers
  • 1 Senior representative of the academic community

The number of seats for the 9 Senior Executives from the rail sector is allocated as follows:

  • 4 from the Rail Operating Community (UIC/CER/EIM/UITP)
  • 4 from the Manufacturing Industry
  • 1 for freight vehicle owners and operators

Members are appointed for a 3-year term and may be reappointed once. Representatives normally serve in a personal capacity. Alternates can also be appointed for the same periodicity and may participate in Strategic Board meetings.

The decisions taken by the Strategic Board shall whenever possible be reached on the basis of consensus. Otherwise, all decisions require a simple majority.

The Strategic Board:

  • Provides strategic orientation for the future work of ERRAC and rail research and innovation
  • Takes decision on issues when it was not possible to reach an agreement within the Steering Committee
  • Reviews the future work program as proposed by the Steering Committee and recommend its endorsement by the plenary.
  • Approves proposals put forward by the Steering Committee regarding ERRAC recommendations for future EU-funded research innovation programs. The Strategic Board’s objectives may be amended once Shift²Rail is authorised so as to ensure alignment.

The Steering Committee is the body responsible for the operational management of ERRAC activities. In addition, the Steering Committee oversees the creation, composition and operation of any ERRAC Working Groups and Permanent Advisory Groups established for the effective and collaborative working of ERRAC.

It also supervises the activities of the Secretariat and the production of ERRAC documents (resolutions, decisions, communications, reports, dissemination material…)

The Steering Committee comprises:

  • The 2 ERRAC Vice Chairs
  • 4 representatives appointed by UIC (2) , CER (1) and EIM (1)
  • 4 representatives appointed by UNIFE
  • 2 representatives appointed by UITP
  • 1 representative appointed by ERFA
  • 1 representative appointed by UIP
  • 1 representative appointed by UIRR
  • 1 representative appointed by EPF
  • 1 representative appointed by the European Freight & Logistics Leaders Forum
  • 2 representatives appointed by the academic community of which one from EURNEX
  • 1 seat for each of the Chairs of all working groups

The Steering Committee may also include a number of observers who may attend upon request or upon invitation:

  • Representatives of national rail technology platforms
  • A representative of the European Rail Agency
  • Representatives of the European Commission
  • Other relevant contributors can be invited as necessary

The Steering Committee will:

  • Execute the ERRAC Work plan
  • Propose developments of the ERRAC Annual Work Program to be submitted to the Strategic Board
  • Monitor the relevant/overall rail sector contribution to the Horizon 2020 and other research and innovation programs
  • Coordinate the implementation of the ERRAC strategies through different Working Groups, established as necessary, and promoting their activities
  • Coordinate the selection of delegates for the different Working Groups to ensure a balanced participation between rail sector specialists and the research and technical community
  • Monitor progress and harmonise the Working Group tasks and deliverables
  • Supervise and evaluate research results and endorse proposed operational deployment ideas emanating from the working groups
  • Liaise with national and European funding and policy making bodies (sector, government, public, etc) and other relevant bodies and agencies (ERA, etc)
  • Link with any other European and national institutions and the corresponding bodies of the technological platforms of other sectors
  • Consider nominations for the ERRAC Chair and recommend to the Strategic Board for approval and subsequent presentation to the Plenary for endorsement

Decisions taken by the Steering Committee shall whenever possible be reached on the basis of consensus. Otherwise all decisions require a simple majority.

The Steering Committee is chaired by the first ERRAC Vice-Chair (based on the turning principle explained in section 4.6). This role requires an independent and systemic perspective. In his/her absence, the Steering Committee will be chaired by the other Vice Chair in accordance with these same principles.

ERRAC has 2 Permanent Advisory Groups (PAGs):

  • 1 for academia and research institutions
  • 1 for representatives from the Member States

These PAGs are largely autonomous but shall report all their activities and decisions to the Steering Committee.

They shall establish their own agenda that will be communicated to the Steering Committee.

These working groups ensure coordination and foster harmonisation between the objectives proposed and the work carried out by ERRAC, with strategies or programs planned at the national level or within universities or research centres.

The groups appoint their own chairperson; the ERRAC Secretariat provides administrative support to these groups.

The Steering Committee may decide to set up Working Groups that are able to focus on specific issues or activities. These groups shall be open to all members of ERRAC and experts from the railway community are also able to participate in these meetings.

The chair of such groups shall be appointed by the other members and they shall report on their activities to the Steering Committee to which appropriate strategic decisions shall be directed so as to maintain a consistent approach to discharging the ERRAC strategic objectives.

The appointment of the Chair and the 2 Vice Chairs is endorsed by the ERRAC Plenary based upon a proposal of the Steering Committee.

The Chair, playing a neutral and supervisory role, is held by a senior person from the ERRAC membership and shall alternate on a rotational basis between the rail operating community (ROC) and the manufacturing industry.

He/she will be prepared to interact at senior level with other sector and research players and high level representatives supported by the Vice Chairs.

There are 2 Vice Chairs: one is appointed from either the rail operating community or the manufacturing industry such that there is a balance of sector representation between the chair and this vice chair. A second vice chair is appointed from the academic community.

The Chair and Vice Chairs serve for a 3-year period at the end of which the rotational process will mean a change.

The Chair:

  • Presides over the Plenary meetings
  • Presides over the Strategic Board meetings
  • Reports to the plenary about ERRAC annual activities
  • Represents ERRAC
  • Promotes its activities towards third parties

The Vice-Chair representing the ROC or the manufacturing industry:

  • Presides over the Steering Committee meetings (in his/her absence , the other Vice Chair may deputise)
  • Deputises for the ERRAC Chair in all aspects of the role

The secretariat is composed of:

  • the secretary, nominated following the same rotating process as the ERRAC Chairmanship (i.e. alternating between the ROC and the rail manufacturing industry) such that the Chair and the Secretary do not come from the same associations.
  • a two-person team, drawn from rail operating community and the rail manufacturing industry.
  • the activities of the Secretariat are supported by the member associations providing the personnel.

The Secretariat provides the working infrastructure for ERRAC.

The role of the Secretariat includes also:

  • preparation (logistics, papers etc ) for meetings of the Plenary, Strategic Board, Steering Committee and PAGs and support to the Chairs of those groups during the meeting
  • preparation and support for any other meetings as requested by the Chairmanship
  • the preparation, publication and dissemination of ERRAC documentation
  • the coordination of ERRAC communication activities including the upkeep of the website The Secretariat assists and works in close relation with the ERRAC Chairmanship.

The Secretariat can represent ERRAC when appropriate and agreed by the Chairmanship

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