The Plenary comprises of the ERRAC members plus invited members of Academia and research institutions, Member States and the European Commission.
The ERRAC Plenary:
The Strategic Board is in charge of approving and monitoring the proper implementation of ERRAC strategy.
The Strategic Board is the highest decision-making body initiating the general policy of ERRAC according to its aims and mission. In addition, the Strategic Board will be the Strategic or Advisory (to be resolved) Council of the proposed Shift²Rail initiative.
The Strategic Board is comprised of:
The number of seats for the 9 Senior Executives from the rail sector is allocated as follows:
Members are appointed for a 3-year term and may be reappointed once. Representatives normally serve in a personal capacity. Alternates can also be appointed for the same periodicity and may participate in Strategic Board meetings.
The decisions taken by the Strategic Board shall whenever possible be reached on the basis of consensus. Otherwise, all decisions require a simple majority.
The Strategic Board:
It also supervises the activities of the Secretariat and the production of ERRAC documents (resolutions, decisions, communications, reports, dissemination material…)
The Steering Committee comprises:
The Steering Committee may also include a number of observers who may attend upon request or upon invitation:
The Steering Committee will:
Decisions taken by the Steering Committee shall whenever possible be reached on the basis of consensus. Otherwise all decisions require a simple majority.
The Steering Committee is chaired by the first ERRAC Vice-Chair (based on the turning principle explained in section 4.6). This role requires an independent and systemic perspective. In his/her absence, the Steering Committee will be chaired by the other Vice Chair in accordance with these same principles.
ERRAC has 2 Permanent Advisory Groups (PAGs):
These PAGs are largely autonomous but shall report all their activities and decisions to the Steering Committee.
They shall establish their own agenda that will be communicated to the Steering Committee.
These working groups ensure coordination and foster harmonisation between the objectives proposed and the work carried out by ERRAC, with strategies or programs planned at the national level or within universities or research centres.
The groups appoint their own chairperson; the ERRAC Secretariat provides administrative support to these groups.
The Steering Committee may decide to set up Working Groups that are able to focus on specific issues or activities. These groups shall be open to all members of ERRAC and experts from the railway community are also able to participate in these meetings.
The chair of such groups shall be appointed by the other members and they shall report on their activities to the Steering Committee to which appropriate strategic decisions shall be directed so as to maintain a consistent approach to discharging the ERRAC strategic objectives.
The appointment of the Chair and the 2 Vice Chairs is endorsed by the ERRAC Plenary based upon a proposal of the Steering Committee.
The Chair, playing a neutral and supervisory role, is held by a senior person from the ERRAC membership and shall alternate on a rotational basis between the rail operating community (ROC) and the manufacturing industry.
He/she will be prepared to interact at senior level with other sector and research players and high level representatives supported by the Vice Chairs.
There are 2 Vice Chairs: one is appointed from either the rail operating community or the manufacturing industry such that there is a balance of sector representation between the chair and this vice chair. A second vice chair is appointed from the academic community.
The Chair and Vice Chairs serve for a 3-year period at the end of which the rotational process will mean a change.
The Vice-Chair representing the ROC or the manufacturing industry:
The secretariat is composed of:
The Secretariat provides the working infrastructure for ERRAC.
The role of the Secretariat includes also:
The Secretariat can represent ERRAC when appropriate and agreed by the Chairmanship